Sales/Office Administrator
- Posted 16 June 2025
- LocationTuam
- Job type Permanent
- Discipline Office Support
- Reference11653
Job description
WHAT YOU NEED TO KNOW
My client located in Tuam, Co. Galway is looking for a Sales/Office Administrator to join their Sales & Project Team.
You will be work alongside the Project Managers assisting in liaising with clients/suppliers, quotations, invoicing & forecasting reporting.
This is a permanent job full time onsite Mon-Fri
Your new job
What are we looking for?
By applying, you are giving consent for Matrix Recruitment to contact you about this job. We collect your data for recruitment purposes only and will retain it for the duration required as outlined in our privacy policy. All CVs are kept confidential and will not be submitted to any clients without your knowledge and consent.
Please note that due to the expected high volume of applications we can only reply to applicants suitable for the position. In the interest of protecting your data and informing you of your rights we will notify you should we retain your information by issuing an acknowledgement email and a request for consent where not already expressly given.
We Value Your Trust.
My client located in Tuam, Co. Galway is looking for a Sales/Office Administrator to join their Sales & Project Team.
You will be work alongside the Project Managers assisting in liaising with clients/suppliers, quotations, invoicing & forecasting reporting.
This is a permanent job full time onsite Mon-Fri
Your new job
- Working with the company’s project managers to produce client quotations and invoices.
- Provide office-based assistance to the project managers
- Update equipment forecasts based on confirmed orders for use by the company’s yard operations.
- Monitor & produce tender applications in conjunction with the relevant project manager.
- Follow up as required on unconfirmed jobs with clients seeking prior advice from the relevant project manager as needed.
- Communicate important feedback from clients.
- Become familiar with all company products.
- Source payment terms from the Finance staff and issue Pro Forma invoices for deposit payments
- Ensure company documentation such as templates, terms & conditions, fire specifications, spec sheets and insurance indemnifications are up to date
- Keep website gallery up to date.
- Liaise with management to ensure rates are accurate.
- Keep sales related records and forecasting reports up to date.
- Dealing with client queries as needed via email and telephone
- Assist the PM’s in administration assistance as required.
- MUST HAVE OWN TRANSPORT & FULL IRISH DRIVING LICENSE
What are we looking for?
- 3rd level qualification in Business or related discipline – preferred
- At least 4 years experience working in a similar sales/office role – essential
- Must be open to direction & correction
- Must be meticulous – with strong attention to detail and a high level of accuracy.
- Proficiency using MS Office applications i.e. Excel, Word, Outlook, PowerPoint. A willingness to assist with the ongoing improvements to the company’s quoting and invoicing systems.
- Ability to work on own initiative in a fast paced environment. Must have excellent time management skills
- A team player with good interpersonal skills and a positive demeanour. Possesses the ability to build rapport with colleagues & clients throughout the different areas of the business.
- MUST BE FLUENT IN ENGLISH WRITTEN & ORAL
By applying, you are giving consent for Matrix Recruitment to contact you about this job. We collect your data for recruitment purposes only and will retain it for the duration required as outlined in our privacy policy. All CVs are kept confidential and will not be submitted to any clients without your knowledge and consent.
Please note that due to the expected high volume of applications we can only reply to applicants suitable for the position. In the interest of protecting your data and informing you of your rights we will notify you should we retain your information by issuing an acknowledgement email and a request for consent where not already expressly given.
We Value Your Trust.
