Last Updated: February 4th 2026 Version Number: 3.0
PRIVACY STATEMENT:
Matrix Recruitment (“we”, “us”, “our”) is committed to protecting the privacy of candidates, clients, and website visitors in accordance with EU General Data Protection Regulation (GDPR) and Irish data protection law. This privacy policy explains how we collect, use, store, and protect personal data.
This policy applies to all candidates, clients, and prospective clients whose personal data we process in the course of our recruitment activities. Employee data is handled separately in accordance with our Employee Privacy Notice.
WHO WE ARE
Matrix Recruitment
Cleaboy Business Park, Old Kilmeaden Rd, Skibbereen, Waterford, Ireland, X91 X362
Email: compliance@matrixrecruitment.ie
Phone: 051 353 825
For data protection matters, you can contact our Recruitment Compliance Officer at the above email.
PERSONAL DATA
We may collect the following personal data:
Candidates: name, contact details, CV/resume, employment history, qualifications, skills, achievements, communications, application information
Clients: company contact details, job descriptions, role requirements, communications
Website/Other: Data collected through cookies or analytics tools (e.g. IP address, browsing behaviour), and any information voluntarily submitted via forms, email, or phone
We do not sell, trade, or broker personal data.
HOW WE COLLECT DATA
We collect data in several ways:
Directly from you (CV submissions, forms, emails, phone calls, interviews)
From third parties you have authorised (referees, former employers, background-check providers)
From clients when engaging for recruitment or contract management
From publicly available sources (e.g. LinkedIn, job boards)
Automatically through our website (cookies, analytics)
PURPOSES OF PROCESSING DATA
We use personal data for the following purposes:
Matching candidates with suitable job opportunities
Providing recruitment, placement, and contract-management services
Communicating with candidates and clients regarding roles, interviews, or assignments
Managing our relationships with clients, suppliers, and business contacts
Complying with legal and regulatory obligations
Operating and improving our website and services
Marketing relevant job opportunities or services (you can opt out at any time)
THE LEGAL BASIS FOR PROCESSING ANY PERSONAL DATA
We process your personal data under the following lawful bases:
Legitimate interest: to manage recruitment and candidate/client relationships efficiently.
Contractual necessity: to fulfil agreements with candidates or clients.
Legal obligation: to comply with statutory requirements.
Consent: in limited circumstances, e.g., for processing special category data or receiving optional marketing communications. You may withdraw consent at any time.
WHO WE SHARE PERSONAL DATA WITH
Clients, for recruitment purposes, sharing only relevant candidate information
Third-party service providers, such as CRM systems or background check providers, under GDPR-compliant contracts
Regulatory authorities if required by law
DATA STORAGE
All personal data is stored and processed within the European Economic Area (EEA). We do not transfer personal data outside the EEA.
DATA RETENTION
We will delete your personal data from our systems if we have not had any meaningful contact with you for five years (or for such longer period as we believe in good faith that the law or relevant regulators require us to preserve your data). After this period, it is likely your data will no longer be relevant for the purposes for which it was collected.
Data for placed candidates may be retained for up to 6 years to meet contractual, payroll, or legal obligations. Data is securely deleted or anonymised after the retention period.
SECURITY OF YOUR PERSONAL INFORMATION
We are committed to ensuring that your information is secure. We implement appropriate technical and physical measures to protect personal data, including:
Encryption of data in transit and at rest
Role‑based access controls and monitoring
Secure cloud and internal systems
Staff training on data protection
While Matrix Recruitment takes all due care in ensuring the privacy and integrity of the information that you provide, we recognise that no data transmission over the Internet can be guaranteed to be 100% secure. The possibility exists that this information could be unlawfully observed by a third party while in transit over the Internet or while stored on Matrix Recruitment’s systems. Matrix Recruitment accepts no liability should this occur.
USE OF ARTIFICIAL INTELLIGENCE SOFTWARE
Matrix employs artificial intelligence (AI) powered tools to enhance our recruitment and communication processes and tasks. All significant decisions about your candidacy, suitability, or progression are made by our human recruitment consultants. AI tools assist but do not make final determinations.
Your Rights Regarding AI
You have the right to:
Inquire about our use of AI in your assessment process
Request human intervention
Express your views
We ensure appropriate technical safeguards when using AI technologies.
HOW WE USE COOKIES
Our website uses cookies to improve your experience. Some cookies are essential for the site to function, while others help us analyse usage. You can manage or reject non-essential cookies via your browser settings. For more details, please refer to our Cookie Policy.
DATA SUBJECT RIGHTS UNDER GDPR
ACCESS TO INFORMATION AND UPDATING, VERIFYING, DELETING AND RETENTION OF PERSONAL DATA
Subject to other applicable legal requirements, we will hold your personal data in accordance with the retention schedule set out above. Each individual has the right to withdraw their consent and have their personal information erased at any time (subject to our statutory and legal obligations as set out).
YOUR RIGHTS
For the entirety of the time that we are in possession of your data, you have the following rights:
Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be erasure – You can request deletion of your personal data (right to be forgotten), subject to legal/contractual obligations.
Right to a restriction of processing – you can ask to limit how your personal data is used under certain conditions.
Right to data portability – you can request your data in a structured, commonly used format and transfer it to another controller.
Right to object – you can object to processing, including for direct marketing or legitimate interest purposes.
To exercise any of these rights, contact us at compliance@matrixrecruitment.ie
ACCESSING YOUR PERSONAL DATA
You have the right to access, correct, or request deletion of your personal data, object to processing, and withdraw consent where applicable. You can also complain to the Data Protection Commission if needed.
To exercise your rights, please contact us at:
Email: compliance@matrixrecruitment.ie
Address: Matrix Recruitment Group, Cleaboy Business Park, Old Kilmeaden Rd, Skibbereen, Waterford, Ireland.
To protect your information when making a request, we may require proof of identity, such as official photo ID plus a supporting document showing your address.
COMPLAINTS
In the event that you wish to make a compliant about how your personal data is being processed by us or by our partners, you have the right to complain to compliance@matrixrecruitment.ie.
We aim to respond to all requests within 30 days.
If you do not get a response within 30 days you can complain to the OFFICE OF THE DATA COMMISSIONER, Supervising Authority of Ireland.
Data Protection Commissioner
Canal House
Station Road
Portarlington
R32 AP23 Co. Laois
Telephone: +353 57 8684800
Lo Call Number: 1890 252 231
E-mail: info@dataprotection.ie
CHANGES TO THIS PRIVACY STATEMENT
Our Privacy Statement may change from time to time and changes to the statement will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy. If you do not agree to these changes, please do not continue to use this Website to submit personal information.
This Privacy Statement is updated as of the 4th February 2026.