Accounts Payable Administrator

Posted 01 March 2023
LocationCounty Carlow
Job type Permanent
Discipline Accountancy
Contact NameNicole Murphy

Job description

What you need to know
We are currently seeking an Accounts Payable Administrator for our client based in Tullow, Co. Carlow.
This is permanent, full-time role with hybrid working available.

Your new job
Key duties and responsibilities:

  • Responsible for inputting all expense invoices and payment on same.

  • Responsible for all creditors.

  • On receipt of invoices match against the PO and delivery docket.

  • Arrange for any discrepancy regarding the invoice to be approved by the Department Manager.

  • Post the invoices against the supplier account.

  • Electronically file invoices in an orderly way by supplier / number.

  • Post and allocate related credit notes to the relevant supplier’s account.

  • Run EFT payment listing for approval by the Management Accountant and create payment files for uploading onto banking online.

  • Key cross border payments onto the bank.

  • Ensure all remittance advices are sent to suppliers.

  • Monthly reconcile creditor’s statement against the purchase ledger.

  • Retain details of reconciliations on the month end accounts file.

  • Close out AP at month-end and run reports.

  • Deal with supplier queries in a timely manner.

  • Process employee expenses and once approved issue payment and remittance advice.

  • Open new supplier accounts and maintain the suppliers’ details on the system.

  • To assist in our ad-hoc projects as required.

  • To carry out other functions as directed by management.

What are we looking for?

  • Third Level Qualification desirable.

  • Proven experience in Accounts Payable in a busy environment essential.

  • IT Literate.

  • Good communication skills.

  • Ability to prioritise and manage multiple tasks.

  • Good administration skills with an ability to work unsupervised on day-to-day tasks.

  • Ability to work under pressure and achieve deadlines.

  • High level of accuracy.

  • Attention to detail.

  • A high degree of enthusiasm and adaptability.

  • Reliability and flexibility.

By applying, you are giving consent for Matrix Recruitment to contact you about this job. We collect your data for recruitment purposes only and will retain it for the duration required as outlined in our privacy policy. All CVs are kept confidential and will not be submitted to any clients without your knowledge and consent. Please note that due to the expected high volume of applications we can only reply to applicants suitable for the position. In the interest of protecting your data and informing you of your rights we will notify you should we retain your information by issuing an acknowledgement email and a request for consent where not already expressly given.

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