Senior Office Administrator

Posted 19 September 2023
Job type Permanent
DisciplineOffice Support
Contact NameNicole Murphy

Job description

What you need to know
We are currently seeking a Senior Office Administrator for our client based in Citywest, Dublin.
This is a part-time role offering 30 hours per week over 5 days ideally.
The successful candidate will have responsibility for providing administrative support to the Project Managers and Construction Site teams for projects. This is a fast-paced environment with multiple projects on the go. The person will play a vital part in the smooth-running of the business.  
Your new job
Key duties and responsibilities:

  • Create information packs for all projects – contact contractors and crew to request, gather, generate, collate, file, print, and prepare the necessary documentation.

  • Schedule service alteration – contact utility companies to arrange service alterations at participating properties.

  • Submit variations to our key Client and monitor the status.

  • Input work orders.

  • Support the team in communications with contractors and crew regarding progress on-site.

  • Maintain, update, and retrieve project data and correspondence held on the company’s management systems.

  • Work as part of a team ensuring all tasks are completed efficiently and to the highest standard.

  • Manage office supplies including stationery and consumables.

  • Provide other administrative support duties when required.

What are we looking for?

  • Excellent IT skills and proficiency with desktops, PCs, mobiles and networking, specifically Microsoft Office packages – Word, Excel, G-suite and ZOHO.

  • Minimum 3 years’ experience within a similar role.

  • Experience uploading, downloading and filing documents electronically.

  • Excellent literacy, numeracy, accuracy, and attention to detail.

  • Ability to communicate clearly and effectively and establish good working relationships.

  • Highly self-motivated and ability to work on own initiative.

By applying, you are giving consent for Matrix Recruitment to contact you about this job. We collect your data for recruitment purposes only and will retain it for the duration required as outlined in our privacy policy. All CVs are kept confidential and will not be submitted to any clients without your knowledge and consent.
Please note that due to the expected high volume of applications we can only reply to applicants suitable for the position. In the interest of protecting your data and informing you of your rights we will notify you should we retain your information by issuing an acknowledgement email and a request for consent where not already expressly given.