Office Administrator

Posted 12 September 2023
Job type Permanent
DisciplineOffice Support
Contact NameNicole Murphy

Job description

What you need to know
We are currently seeking an Office Administrator for our Client based in Co. Carlow.
This is a full-time, permanent position. With the nature of the role and company, this role is full-time in the office.
The successful candidate will play a crucial role in maintaining an organised, efficient, and productive office environment. They will be responsible for performing a wide range of administrative duties, supporting various departments, and ensuring the smooth day-to-day operations of the office.
Your new job
Key duties and responsibilities:
  • Manage incoming calls, emails, and inquiries.
  • Provide administrative support, including data entry, document preparation, and filing.
  • Assist with scheduling appointments, meetings and conference calls.
  • Prepare and distribute internal and external correspondence.
  • Monitor and maintain office supplies inventory, ordering new supplies as needed.
  • Maintain and update office records, databases, and filing systems.
  • Ensure compliance with record retention policies and document disposal procedures.
  • Handle incoming and outgoing post and packages.
  • Monitor office safety and security procedures, reporting and addressing any issues promptly.
What are we looking for?
  • Proven experience in an administrative or office support role essential.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organisational and time-management skills.
  • Ability to multi-task and prioritise task effectively.
  • Attention to detail and accuracy in works.
By applying, you are giving consent for Matrix Recruitment to contact you about this job. We collect your data for recruitment purposes only and will retain it for the duration required as outlined in our privacy policy. All CVs are kept confidential and will not be submitted to any clients without your knowledge and consent.
Please note that due to the expected high volume of applications we can only reply to applicants suitable for the position. In the interest of protecting your data and informing you of your rights we will notify you should we retain your information by issuing an acknowledgement email and a request for consent where not already expressly given.