Manufacturing Office Manager

Posted 15 May 2023
LocationCounty Carlow
Job type Permanent
DisciplineOffice Support
Contact NameNicole Murphy

Job description

What you need to know
We are currently seeking a Manufacturing Office Manager for our client based in Carlow Town.

This is permanent, full-time role.

The Office Manager will be responsible for managing the end-to-end operations of the facility to include HR, Payroll, Facilities and other administrative functions.

Your new job
Key duties and responsibilities:

  • Act as point of contact for general/day-to-day HR queries from employees and issuing of employee correspondence, ensuring the service delivery is of high quality and in a timely and professional manner.

  • Facilitate inductions and onboarding programmes that integrate new hires effectively into the organisation.

  • Responsible for day-to-day office operations , including office access management, ordering of supplies and equipment, routine maintenance checks and repairs, incident reporting, supplier/vendor relations, deliveries and office security.

  • Develop and maintain H&S procedures and documentation as required ensuring compliance with workplace H&S legislation. Provide H&S induction training for employees and managers.

  • Ensure full compliance of entire team with site policies, procedures, and regulations.

  • Ensure timely and relevant communication will all required departments in the business.

  • Manage budgets and forecasts.

  • Lead, motivate, and support a large team within a time-sensitive and demanding environment.

  • Source, screen, interview and offer positions to candidates.

  • Maintain excellent employee relations, understand the needs and concerns of all employees, resolve issues (with the assistance of the HR department).

  • Maintain a professional image for the company in all dealing with public and stakeholders.

  • Other ad hoc duties that the company may require from time to time.

What are we looking for?

  • Significant experience in a similar role (HR/Facilities experience).

  • Previous experience in the Manufacturing Industry.

  • Experience in MS Office (Word, Excel, PowerPoint).

  • A strong multi-tasker with the ability to prioritise deadlines and remain calm under pressure.

  • Self-motivated, proactive, takes initiative.

  • Strong administration skills and attention to detail.

By applying, you are giving consent for Matrix Recruitment to contact you about this job. We collect your data for recruitment purposes only and will retain it for
the duration required as outlined in our privacy policy. All CVs are kept confidential and will not be submitted to any clients without your knowledge and consent.
Please note that due to the expected high volume of applications we can only reply to applicants suitable for the position. In the interest of protecting your data and informing you of your rights we will notify you should we retain your information by issuing an acknowledgement email and a request for consent where not already expressly given.