WHAT YOU NEED TO KNOW

My client in the healthcare sector is looking to hire a Senior Facilities Administrator to join their site in Mullingar, Co. Westmeath

This will be an initial 3 month contract going month to month thereafter

This person will play a pivotal role in the clerical support administration of the Health & Safety Department, Maintenance Department, Security Department, Hospital IT Department, and along with Nursing Directorate and the Infection Prevention Control Team and other internal and external stakeholders.

Your new job

• Provide comprehensive managerial and administrative support to the Hospital Facilities Manager.

• Provide managerial and administrative support to the Health & Safety Officer

• Responsible for the maintenance and upkeep of staff personnel files within the department, and evaluate in conjunction with appropriate providers and recipients, training needs of relevant staff.

• Co-ordination of meetings, ensuring minutes are taken and circulated with co-ordinated agenda and all other relevant documentation to all members in a timely fashion.

• Responsible for the co-ordination of stores requisitions for the hospital, ensuring they are delivered within the agreed timescale and deadlines are met.

• Responsible for the ordering of PPE and mainlining safe stock levels of PPE.

• Manage and implement provisions of Sick Leave, Annual Leave, Flexi Leave for assigned staff.  

• Responsible for the co-ordination of all IT Equipment ordered for the hospital in consultation with the Hospital Facilities & ICT Project Lead.

• Responsible for the keeping all IT requests logged and up to date.            

• Prepare Purchase Orders and End of Month Accruals in accordance with the Health Service IFMS system & National Financial Regulations.

• Responsible for ensuring that all New Item Forms are completed properly with relevant supporting documentation in order to send for processing

• Cross cover in Hospital Manager’s office / Operations & Clinical Services Manager as required.             

What are we looking for?

• 2-3 years experience working in a similar senior role

• HSE experience preferable

• Proficient with MS Office applications

• Ability to work on own initiative in fast-paced environment

• Proven ability to multitask and manage large volumes of work

• Liaising with multiple departments & department managers

• Strong communication verbal & written (English fluency)

Apply for this job now or get in touch with Lisa – lisae@matrixrecruitment.ie
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