Assistant Staff Officer

Posted 14 July 2025
LocationMullingar
Discipline Public Sector
Reference11343

Job description

WHAT YOU NEED TO KNOW

My client in the healthcare sector is looking to hire an Assistant Staff Officer to join their site in Mullingar, Co. Westmeath

This will be an initial 3 month contract

Your new job
  • Coordinate the monthly diary of the department Manager and ensure all actions are followed up on within a timely planner.
  • Organise annual IMR (Integrated Management Reports) review meetings with Service Providers and attend the meetings as minute taker.
  • Ensure that all data pertaining to business cases is uploaded onto the data base and monitor the information closely.
  • Maintain appropriate, up-to-date written and electronic records.
  • Support the preparation and issuing of department documentation (correspondence, reports, etc.)
  • Ensure that all administrative systems are in accordance with departmental guidelines and to the highest standards,.
  • Maintain records of formal and informal complaints. Provide reports as necessary in relation to complaints.
  • Retain records of Staff annual leave.
  • Manage incoming invoices for approval and return to the Finance department.
  • Maintain electronic and manual filing systems.
  • Co–ordinate and / or attend multi-disciplinary meetings, recording minutes and actions.
  • Attend meetings, briefings and training sessions as required.
  • What are we looking for?
  • 2-3 years experience working in a similar senior role
  • HSE experience preferable
  • Team lead/supervisory experience
  • Must be proficient with Excel & spreadsheets
  • Accounts administration experience
  • Proficient with MS Office applications
  • Ability to work on own initiative in fast-paced environment
  • Proven ability to multitask and manage large volumes of work
  • Liaising with multiple departments & department managers
  • Strong communication verbal & written (English fluency)
  • Apply for this job now or get in touch with Lisa – lisae@matrixrecruitment.ie
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