Job description
What You Need to Know:
Ready for a new challenge in a fast-paced environment? We’re looking for someone to join a growing team to support both accounts payable and general office functions. This role is key to keeping operations running smoothly, working closely with management, staff, suppliers and customers.
Your New Job:
As an Accounts Payable & Office Administration Support team member, you'll play a key role in the smooth day-to-day running of the business. You'll be responsible for processing supplier invoices and payments, maintaining accurate financial records, supporting month-end activities, and assisting with cashflow management. You'll also provide holiday cover for accounts receivable when required.
Alongside your finance responsibilities, you'll support the wider office by processing customer orders, liaising with suppliers, warehouse staff and sales representatives, managing documentation, handling customer queries, greeting visitors, and carrying out general administrative duties.
Hours of work: Monday-Friday 8.30am-5pm
Key Duties and Responsibilities:
Process and enter invoices for payment; complete all creditor payments on time
Sort, code, and match invoices, and maintain vendor records
Liaise with clients to confirm credit terms and limits
Update daily cashflow and assist in reducing costs
Complete month end procedures and assist with management accounts and audits
Input and manage orders from calls or email; produce invoices and credit notes
Conduct daily face to face route settlements with drivers
Support pricing admin including system data entry
Greet visitors, manage calls and direct inquiries professionally
Provide general office administration such as filing, IT system usage, and other assigned tasks
What Are We Looking For?:
Experience with invoice processing and office admin tasks
Comfortable working in a fast-moving environment
Professional communication and organisational skills
Confidence using IT systems/software
Apply for This Job:
Apply for this job now or get in touch with Aoife on aoifec@matrixrecruitment.ie for more information.
By applying, you are giving consent for Matrix Recruitment to contact you about this job. We collect your data for recruitment purposes only and will retain it for the duration required as outlined in our privacy policy. All CVs are treated in strict confidence and will not be submitted to any client without your prior knowledge and permission. Please note that due to the high volume of applications, we can only respond to candidates who meet the criteria for the role.
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